“Timed Productivity” – Managing Your New Year, Part 1 ~ 11 January 2021

Most of the time we kid ourselves with a system of delusions and denial. We say we are one kind of person, while doing things that are contrary to our desired image.

Psychologists call it “cognitive dissonance,” a state of discomfort when we say one thing but do another. We will go to any lengths to avoid that feeling, hence we construct an elaborate system of delusions, denial, and some behaviors we don’t even notice.

To face the fact that we aren’t acting like the person we believe we should be is painful and unpleasant. We don’t have time for that. Negative emotions get in the way of our being productive and focusing on the tasks and goals at hand.

1. Be Realistic.

2. Plan Ahead. New Year’s Eve probably isn’t the best time to start planning for your next year.

3. Outline Your Plan.

4. Make a Pros and Cons List.

5. Talk About It.

Gloria-Jean Brown / gloriajean@coachingbygj.com

https://CoachingbyGJ.com

“Timed Productivity” -‘Ready, Set, Go With Confidence’ ~ Thursday, 17 Dec 2020.

Greetings – We are almost there. This is the last newsletter/blog for 2020. A Blessed Christmas is wished for each of you and your families.

  1. Perhaps, planning 3 months at a time will work better for you. You can be more focused. You could ‘theme’ your year; then, break it into quarters with different levels of achievements. Build your own systems.
  2. Where are you now?
  3. What is your starting point?
  4. Routinely review your goals (…on track? / need to adjust?)
  5. Have an accountability partner.
  6. Document your progress.

A standing CTA [call to action] for you. Please Email me for pricing information:

  • Order a Time Management assessment or a twin package of Behavioral and Time Management assessments. Each provides an aprox 20-page report.
  • If you are looking for accountability – sign up for short term coaching (3-4 months). Let’s partner to help you reach your goals based on your behavior strengths!!

Be safe (wear your mask; wash your hands; maintain 6′ distance) and enjoy this season with family and friends (use Zoom).

selective focus photography of fireworks display at night
HAPPY NEW YEAR!!!!!!!

Gloria-Jean Brown

gloriajean@CoachingbyGJ.com

https://CoachingbyGJ.com​

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“Timed Productivity” – Get Ready: Make Resolutions You Want To Keep, Part 2; Thursday, 10 December 2020.

This is Part 2 of 2: Take December to get ready for 2021. Do you need to soul search steps to your achievement – do it. Put a plan together. Review your progress weekly and make the changes necessary for YOU to be YOU!!! That is the most important thing. Start small and continually add on until you reach where you want to be.

Let us continue …

Believe You Deserve It – Many of us struggle with low self-esteem, and feel we don’t really deserve success. Unfortunately, if we don’t believe we deserve it, we will resist it when it arrives. We may do this unconsciously by sabotaging our own efforts, or we may outright refuse to even try. We must first understand and then truly believe that we do deserve success and happiness.

Commitment – One of the greatest secrets of success is simply not giving up. When we look at successful people, they seem to have it so easy. What we usually don’t see are the years of hard work, dedication and commitment that got them to where they are today. Many of them struggled through massive obstacles and setbacks, sometimes having to start all over again repeatedly. Are you that committed to your goals? Don’t beat yourself up if you make mistakes, simply get up and begin moving forward again.

Patience – Forming new habits takes time and practice. The good news is that countless people have proven it can be done. If they can do it, you can do it too. Give it your best effort, but don’t expect perfection from yourself.

Most importantly, believe in yourself. Believe that you have the skills, ability and determination to make your dreams come true. That, above all else, will guarantee your success.

Gloria-Jean Brown

 https://CoachingbyGJ.com gloriajean@Coachingbygj.com

‘Get Ready: Make Resolutions That You Want to Keep!!’, Part 1 – Thursday, 3 December 2020

This is Part 1 of 2: Take December to get ready for 2021. Do you need to soul search steps to your achievement – do it. Put a plan together. Review your progress weekly and make the changes necessary for YOU to be YOU!!! That is the most important thing. Start small and continually add on until you reach where you want to be.

Change is hard. Most of us don’t stop to think about that when we set goals. We start out filled with passion, fire and excitement. We begin to encounter obstacles along the way. We may struggle halfheartedly through a few of them, but eventually we find ourselves making excuses, procrastinating and losing interest in those same goals we were so excited about before. What happened?

Goal setting involves much more than making a promise to do something. We need to equip ourselves with the right tools and mindset to ensure our success. There are several things we need to think about before we set goals:

What is your reason for wanting this particular outcome? Be honest with yourself. Be clear about what you really want. Why is this important to you? Keep asking yourself “why”, until you get to the “meat” of your desire. Be sure you understand exactly why these goals are important to you, and write it down. You will want to read it over and over again, especially when you feel your resolve crumbling.

Action Goals vs. Results Goals – Most of us make the mistake of setting results-oriented goals, rather than action goals. This is an important distinction. Setting a goal to lose thirty pounds is not a goal at all. It is an outcome. The goal should be to exercise and eat right – which will result in the loss of weight. We need to treat the problem, not the symptom. Make a note of the outcome you want, and then make a list of the actions that will get you there. Then make the actions your goal. Be specific. Rather than setting a goal to “lose weight”, decide how, when, how often, and for how long you will exercise each day. Decide what foods you will eat (or not eat), and how much of them. Set realistic and specific daily goals, and reward yourself when you accomplish them. Each day is an opportunity for victory. To be continued…10 Dec 2020

Gloria-Jean Brown

https://CoachingbyGJ.com

gloriajean@CoachingbyGJ.com

“Timed Productivity” – Steps to Achieve Effective Time Management, Thursday, 12 Nov 2020

Most of us understand the broad principles of effective time management, and can see that it is important to manage our time as thoughtfully as possible. The difficult part for busy professionals is actually applying time management techniques on a regular basis.

Here are practical, easy to apply techniques that will help. Once the initial, analytical stage is completed, the techniques outlined here are simple ones that can be applied on a daily, weekly, and monthly basis, as a matter of routine.

Preparation Week: the first step is the most time consuming one: analyzing your current situation. To establish in what condition your management of time is at this moment, you will need to complete at least a week, perhaps two, of preparation. You will also need to make note of any activities that fall on a monthly basis, such as team meetings, or budget performance reviews.

Recording Your Activity: for one week at least, on a daily basis, you will need to keep a detailed record, diary, or time log [if you need one – email me], of what activities you are involved in, and how long you spend on each of these. Be as detailed as you can, so that you can analyze your activities in depth. The experts in the time management field recommend that you split your day into at least 15 minute periods, and for very busy periods even smaller time periods of 5 or 10 minutes. For example, for that first 30 minutes after starting work in the morning, don’t just write down 8.30 to 9.00 Started work, opened emails, talked to colleagues, you need to break this down into at least three x 10 minute periods. If you have chosen an unusual week, for example when you are absent from the usual routine, on a training course, complete the log for the missing days, the following week. Be disciplined about this. Use a notebook, or diary, or prepare a paper or pc based time-sheet for each day. Take this with you everywhere, or at the very least, complete it every time that you return to your personal work area. If it will help you, get the support of your colleagues, and ask them to remind you that you should be recording your activities diligently.

Analyzing Your Activity: at the end of this period you will need to carefully analyze these records. The primary aim is to identify negative activities and events. These will include activities that you shouldn’t be involved in, or could delegate, activities that you are spending too long on, activities that are unproductive, and events which are disruptive or unproductive. Some of the activities that you identify here will be unique to your situation, but some will be common to most professionals, such as being inappropriately interrupted by colleagues, by telephone calls aimed at others, by attending meetings which are not relevant to you, by surfing on the internet, by focusing on low-priority tasks instead of more important, but more difficult, ones. However, it is also important to identify the positive activities and events, so that you can consider how appropriate is the time that you are currently allocating to these. Examples could be how much time you are spending in supporting, or coaching, your team members, or how much time you are giving to the building and maintaining of relationships with others, or how much time you are spending on addressing quality management issues. With a clear picture of how you are spending your time, you can then move on to the next step.

Talk with Stakeholders: these are the colleagues, the teams, the managers, perhaps suppliers, perhaps customers, who have a legitimate interest in how you perform at work and who will be affected by the changes that you will be making. You may also need to arrange discussion with key individuals, before you take the next few steps that follow.

Listing Your Responsibilities: separately from the recording activity, you should make time to review your job description, yourself if it is current and up to date, with your line manager if it is in need of a formal review. The purpose of this is to clarify what your role is and what are your formal responsibilities. It is often the case that, because of poor time management and the problems that this creates, role and responsibilities are allowed to drift, to the point where the individual is not carrying out the activities that they are meant to. A clear picture of what the role and responsibilities actually is an essential part of building a strong foundation on which to plan your new approach to managing your time.

Listing Your Goals: this is another essential part of building that foundation as a professional, a manager or specialist, you will have corporate level and operational level goals which your activity is meant to contribute to and help achieve. In parallel, you will have personal work performance and personal development goals that you should be working towards. Identifying and reviewing these will enable you to clarify them and take them into consideration when you plan the changes that you will be making.

Eliminating or Reducing Unnecessary Activities: with the information that you have collected and considered, it is now time to take some action. In simple terms this means identifying those activities, events, and periods of time, that are not contributing to you fulfilling your role and your responsibilities, and not helping you to contribute to the achievement of the corporate and operational goals nor your own personal goals. In your action plans, and your daily, weekly, monthly, lists (that we discuss below) you can then ensure that you do not continue wasting time and effort on any of these negative, unproductive, activities.

Prioritizing Activities: you may need to talk with your team, and-or with your line manager, possibly with internal or external suppliers and customers, to clarify and confirm what your priorities should be. This could be an opportunity to discuss how you could delegate some tasks to others, perhaps simply because you should not be doing them in the first place, perhaps as a developmental activity to help a team member learn new skills. The aim is to have a clear picture of which are the high, medium, and low priority tasks and events. You can then allocate an appropriate time of day, week, or month, to work on these, and an appropriate time period that ensures that you will be able to complete these successfully.

Preparing Action Lists: sometimes called To Do lists. This is a relatively simple activity, where you look at the tasks and events of the coming day, week, and month, and list the activities that you intend to carry out, and when and for how long you will work on them. You will, of course, need to continually check that these activities match up with your role, responsibilities, and goals.

Starting Each New Day: in reality, this can mean taking action at the end of the previous day, your last task of the day being to plan your specific activities, perhaps as a simple actions or to-do list, with times, perhaps as a list of priorities, that you intend to complete on the following day. Then, on starting work the next day you will have an action plan waiting for you. As the day proceeds, you should review your progress at intervals, and make adjustments where necessary. Then, at the end of the day, draw up the action plan, the list, for the next day.

Building in Break Times: don’t fall into the trap of trying to work continuously, all day without stopping, working through all your breaks, and worse, not taking a lunch break. Overwhelming evidence shows that we need to have breaks, and that without them our performance deteriorates dramatically the longer we go without. You should take at least one short break mid-morning, a minimum of 30 minutes at lunchtime, and a short break in the afternoon. Your organization should encourage you to take these breaks, as it is required by health and safety at work legislation.

Starting Each New Week: try to adopt the same approach as with daily planning. At the end of the last day of your working week, draw up an action plan for the next week, or at least for the first day in detail and the rest of the week in outline. Starting Each New Month: again, adopt the same approach as with weekly planning. During the last week of the calendar of budgetary month, prepare your action plan for the following month.

Strategic Planning: in parallel with the daily, weekly, and monthly planning, you should also have background plan that focuses on medium term and long term objectives. These can be workplace performance targets, such as end of year financial results, but should also include softer, but equally important targets, such as the development of individuals and teams (not forgetting your own, personal, development objectives). They can also include targets such as the improvement of working conditions, or relationships, for example between departments or with suppliers. These longer term plans should be referred to and progress reviewed, on at least a monthly basis.

In summary: without a structured approach to managing your time it is inevitable that you will run into difficulties, miss important deadlines, not give enough attention to your career and personal development, not deal fully with the needs of your team members, allow others to dictate how you spend your time at work. The result is that work will become a burden, and your performance will deteriorate. In addition, others will notice and your performance will be judged negatively. By following the simple, practical, steps outlined here, you will take control of the time you spend at work, and take control of the activities that you carry out. Once you have consistently applied these techniques for a month or two, they will become habit, absorbed seamlessly into your daily work life. You will find that you have less conflict, fewer problems, and you will meet most of your deadlines and targets. You will be managing your time effectively.

Gloria-Jean Brown

https://CoachingbyGJ.com gloriajean@coachingbyGJ.com

“Timed Productivity” – Productive Space and a Bonus, Thursday, 5 Nov 2020

Design your space to be productive and functional for YOU!!!

Feng Shui is more than just rearranging furniture, it’s a lifestyle. Lifestyles involve mindsets or concepts that are prevalent.

Nonetheless, it is still a point of view that among other things, requires careful consideration and thought. So what are the thoughts that prevail on the onset of Feng Shui?

Sense of Balance

The number one thing that Feng Shui promotes is balance. This balance comes in many forms, in the color arrangement, in the spatial factors up to the numbers that concern your working space or environment. The balance is more promoted by the five Earth elements of Feng Shui. The standards of Feng Shui are made customized in every person, but it all boils down to having the right sets of things that complement and balance each other out.

Sense of Positivity

Positive energy is the thing most sought after by people who try to get the services of Feng Shui consultants. This positivism needs to be maintained. Conversely, it wards off all the forms of negative energy that may come in a given space.

A Natural Inclination for Beauty and the things that Promote It

Beauty in symmetry and symmetry in beauty is one of the core concepts of Feng Shui. It appeals to the physically inviting and also adheres to fighting for beauty and balance in things. Feng Shui, in some ways, is a celebration of beauty in design and other physical elements of the space being designed.

Love for Your Environment

Good Feng Shui respects the elements of the earth and makes the enthusiast more mindful of their surroundings.

Love for Self

Love for self involves not subjecting yourself to oppressive places or harboring negative energies that can be counter-productive to your different activities.

Dreaming big and making the environment jive with that dream

When you have a dream and you intend to fulfill it in numerous ways, the best way to start is to have an environment that embraces those dreams.

BONUSWhen something is causing you a challenge; on the 3rd episode …. STOP and analyze how this ‘problem’ can be solved/minimized. Stop letting it derail you and your goals!!

Gloria-Jean Brown

 https://CoachingbygJ.com gloriajean@coachingbygj.com

“Timed Productivity” – Have Your Resources? ~ Thursday, 29 October 2020

Hi – I am technically on vacation this week. So, I will be short and sweet.

First, Do you have your copy? Need a gift for the Holidays? Visit my website to order

Second, visit my resources page; check out Stash Investing (new addition).

Third, please put on your mask; hand sanitizer in your pocket; follow social distancing; and, go VOTE!!!

It is not too late … but close – to sign up for year-end short term coaching [3 months].

You can always schedule a free, 15-minute consult call – have time management concern or need to run something past me?

Have a great week and “see” you in November!!

Gloria-Jean

gloriajean@coachingbygj.com https://Coachingbygj.com

“Timed Productivity” – ‘Time Tune-up {80/20}’, Thursday, 8 October 2020

We are moving along; coming up on mid-October. Will share some Time Management pointers in this edition.

ID your best energy-time. When you are ‘in the zone’ – stay with as long as you can. When you are not – – work on other tasks (low level) that will contribute to your goal’s achievement. It is helpful to realize that we all go through cycles. When you can identify your personal highs and lows – you can better distribute your workload. You can be ‘on point’ when you really need to be.

Time management is an efficient tool for performing the tasks within a given time limit. In this context, Vilfredo Pareto found a law i.e., 80-20 law.

The law can find its roots in the year 1906. Pareto was working on finding an explanation of the economic disparities in the world. His theory had many takers and backed by various experts of that era.

This 80-20 rule lays the emphasis on the lesser of anything. It says that the greater of anything is the least important. As his findings state that there is a small group (20%) who owns a major share (80%) of the world’s wealth. As per the law, the most significant are less in quantity. And what is in ample amount is the most insignificant. This law of time and energy management can be applied in day-to-day life also. The understated points have to be taken into account:

1) Avoiding Useless Tasks:

The most important part of management is to avoid tasks that take a toll of time. This would not hamper him/her to concentrate on the most sort-after activities.

2) Foresight:

While planning, the tasks must be selected diligently so as to ensure secure future returns. As today’s solutions have a definite impact on tomorrow’s outcome.

3) Keep an Eye on Highly Valued Task:

The overall efforts must be streamlined in order to concentrate on the most important 20%. If one works in this way over a period of time, the outcome would be beneficial.

Time management works on this 80-20 principle. This, in the long run, ensures the efforts and time are consumed rightly working on the most important 20%. If this aspect is taken care of wisely, the efforts would definitely prove fruitful.

Gloria-Jean Brown

 https://CoachingbyGJ.com gloriajean@coachingbygj.com

“Timed Productivity” – ‘Self-Improvement Primer’, Thursday, 1 October 2020

It is time to get ready to enter 2021 strong! It is 1 October, in 92 days – 2021 will be here. We have lived a lifetime in the past 6 months!! But we must move forward. I am going to share some pointers to help you get started.
Self-improvement: improvement of one’s condition through one’s own efforts.
I often see myself as somewhat contented with my life the way things are, but of course, it’s hard to think of anything else when there are real issues to be discussed.
Still, I aspire for something deeper and more meaningful.
We’re all pelted with problems. Honestly, it shouldn’t even bother or even hinder us from becoming all we ought to be. Aspirations as kids should continue to live within.
To keep this writing concise, I am going to leave you with 9 questions to ask yourself – honestly.
What do I really want?
Should I really change?
What’s the bright side in all of this?
Am I comfortable with what I’m doing?
Have I done enough for myself?
Am I happy where I am today?
How much could I have?
What motivates me?
What really makes me tick?

So? What really makes you tick? You can be just about anything you always wanted to be, but to realize that attaining something that may seem very difficult is already giving up before you even start that journey. Always remember, that self-improvement is not just about the physical or philosophical change you have to undergo, but it’s something that you really want.
9 simple questions to ask yourself. Do you want to improve? I am available to assist you with targeted coaching – through your personalized behavior style assessment.
Your CTA (call to action) is to email me – if you are interested.
Gloria-Jean Brown https://CoachingbyGJ.com gloriajean@coachingbygj.com

“Timed Productivity” – ‘3 and Done’, Thursday, 24 Sep 2020

Happy Autumn!

Yes – stop procrastinating. Do something to take tasks out of your head and complete them!

1/Make a list.

2/Prioritize that list

3/DO the top 3 things.

Repeat … every day.

I have 3 coaching slots left for {Oct-Dec} for your 2021 preparedness. If you are 1 ~ email me or call for a consult, if you have questions – – – now.

Gloria-Jean Brown  https://CoachingbyGJ.com