Author: Gloria-Jean

This is a 2-part dealing with Analyzing YOUR time/task/project:

This process can be divided into 10 steps (the steps from 1 to 5 refer to theIdentification stage). Next week – we will conclude with (the steps from 6 to 10 refer to the Elimination stage).

• Identify Problem. You need to identify the reason for non-conformance and to define the problem that negatively impacts the project. The problem should be clearly described (What, when, and where has happened? How does it impact the project?).
• Understand Problem. You need to investigate the problem consecutively to understand what process steps should have been taken prior to the problem occurred. It will help identify possible causes and find “gaps” in the project plan.
• Analyze Possible Causes. You need to find out what processes could occur if the preferred process was not carried out. A detailed root cause analysis will help identify and understand possible causes of the issue.
• Collect Data. By collecting the information regarding the problem, you can understand which of the possible causes actually occurred in a way that would initiate the problem.
• Analyze Data. By analyzing the collected data, you can explore which of the possible causes did or did not contribute to problem occurrence.

Gloria-Jean Brown

https://CoachingbyGJ.com Schedule 15-minute consult

[email protected]

Hi – hopefully you have taken the beginning steps on the paper side of this decluttering.

Part 2 is about Digital. There are 4 areas:

1/ Desktop — to include your Download folder,

2/ Email,

3/ cell phone main screen [ also, the following 2 or 3 screens – or more],

4/ cell phone notifications.

You should review items you downloaded and put them in a folder, weekly, as part of your review process.

Which current projects or clients or business interest areas are you responsible for? Those should be your notifications. The French language app from your trip 2 years ago can be deleted. Or, other vacation trips (local maps of an area). Also, apps you no longer want to use.

It doesn’t take long to do. You will also gain some precious MB back.

Gloria-Jean Brown

https://CoachingbyGJ.com Schedule 15-minute consult

[email protected]

Hello! It is February. Let’s do a little decluttering: Your written (paper) and digital (computer and mobile phone) communications, Part 1.

Unfortunately – it is non-ending – letters to read and write; emails to send and respond to; and reports to prepare, read, and FILE. And it seems, regular and electronic communication does not stop.

Though there is definitely communication overload – we cannot do without it. Clutter expands and confuses.

1. Paper … 4 things to do (once): handle, delegate, delay or dump.

2. Analyze your documents. What can be eliminated, shortened, modified, combined or otherwise improved.

3. Screen and sort: action, reading, filing and trash/shred.

Ask yourself: Will I really do anything with this? If, “no”. Stop. If “yes”, then ask – When will I do it? Where will I keep it?

Also, develop a system to track details and handle follow-up times.

Next week, Part 2 – Digital clean up.

Gloria-Jean Brown

​https://CoachingbyGJ.com Schedule 15-minute consult

​[email protected]

Overcoming Procrastination ~ Part 2

These are the remaining 5 steps to assist you with kicking the procrastination habit! If you need a quick consult, please use the link below to schedule a call with me.

​

6. Set personal and professional goals.

It’s hard to motivate yourself when you don’t have a good idea of what you want to accomplish. Use goal setting software to help you in goal planning and setting.

7. Prioritize Your Goals.

Develop a plan or schedule to help you reach your goals. In doing so you will begin to identify whether some elements need to be included or enhanced or dropped completely. Also remember to be flexible, revisit your goals regularly and modify or drop if appropriate. Just because a goal is written down doesn’t mean that it is set in stone!

8. Divide and conquer.

Once you’ve prioritized your goals, divide them into smaller chunks. Sometimes we procrastinate because a project seems really large that the scale of it overwhelms us and puts us into a temporary form of paralysis.

9. Reward yourself.

Once you start to complete tasks, reward yourself by giving yourself something that you want.

10. Just get started.

No excuses. Don’t wait until you’re “in the mood”. The mood never comes! It is a clever camouflage and a delaying tactic. What you resist persists!

​

Gloria-Jean Brown

​https://CoachingbyGJ.com Schedule 15-minute consult

​[email protected]​

Overcoming Procrastination ~ Part 1.

​A survey (by the University of Chicago) suggested that those who relish challenge are more likely to live up to 10 years longer than those who spend their lives inhibited by timidity. Trying to realize our ambitions, even if we don’t always meet them, is preferable to not having the courage or motivation to take the risk. So not making any resolutions because we fear that we’ll break them is having a defeatist attitude, as we allow procrastination to become an insidious habit which stops us from leading more fulfilling lives.

The following are 5 steps to assist with kicking the procrastination habit!

​

1. Personal values development.

Take the time to find out what you really want in life, what your personal values are. When we procrastinate it’s often because what we are planning to do is not really aligned with what we truly want.

​

2. Make health and high energy levels a priority.

Without good health we are less likely to have the energy and dynamism needed to make positive changes in our lives and it’s easier to procrastinate.

​

3. Visualize your life without procrastination.

See and feel the benefits in your life if you didn’t procrastinate. What could you do and achieve?

​

4. Banish the Gremlin.

That little voice which runs on auto in your head – that dismisses any idea that you might have. You have a choice. Acknowledge your choices and banish the Gremlin. Using affirmations can help with more positive alternatives.

​

5. Over commitment.

Saying “yes” to everything – often leaves you feeling tired and without the energy to focus on what is most important to you. Identify what is most important to you and only focus on those areas which will make the biggest difference to your life. It will enhance your focus and motivation.

Gloria-Jean Brown

​[email protected]

​https://CoachingbyGJ.com​

​Let’s finish up with this Part 2 conclusion on “Managing Your New Year”:

We have competing selves and competing commitments. On the one hand, we may truly be health conscious and want to maintain a set of healthy standards. On the other hand, we are also committed to having fun and enjoying life. These two values may compete for our attention, and usually the goal of immediate pleasure will win out over delayed satisfaction.

We may value family life and work hard to give our family things that provide pleasure and comfort. But what happens when our commitment to work and financial success interferes with spending time with children and spouses? What about our sense of orderliness? What happens when the focus on just getting things done overrides getting the most important things done?

Try to identify 3-5 values and priorities that motivate you strongly. Then identify any competing values that also must be satisfied. Once you identify your strongest desires, and the competing drives that vie for your attention and focus, revise your goals and priorities to honor both sides of your personality. Set realistic goals that will allow for both sides of your competing values.

6. Reward Yourself

7. Track Your Progress

8. Don’t Beat Yourself Up

9. Stick to it

10. Keep Trying

​Gloria-Jean Brown

​Resource Page Link

​[email protected]​

​https://CoachingbyGJ.com

Most of the time we kid ourselves with a system of delusions and denial. We say we are one kind of person, while doing things that are contrary to our desired image.

​

Psychologists call it “cognitive dissonance,” a state of discomfort when we say one thing but do another. We will go to any lengths to avoid that feeling, hence we construct an elaborate system of delusions, denial, and some behaviors we don’t even notice.

​

To face the fact that we aren’t acting like the person we believe we should be is painful and unpleasant. We don’t have time for that. Negative emotions get in the way of our being productive and focusing on the tasks and goals at hand.

​

1. Be Realistic.

2. Plan Ahead. New Year’s Eve probably isn’t the best time to start planning for your next year.

3. Outline Your Plan.

4. Make a Pros and Cons List.

5. Talk About It.

​

Gloria-Jean Brown / [email protected]​

​https://CoachingbyGJ.com

Greetings – We are almost there. This is the last newsletter/blog for 2020. A Blessed Christmas is wished for each of you and your families.

1. Perhaps, planning 3 months at a time will work better for you. You can be more focused. You could ‘theme’ your year; then, break it into quarters with different levels of achievements. Build your own systems.
2. Where are you now?
3. What is your starting point?
4. Routinely review your goals (…on track? / need to adjust?)
5. Have an accountability partner.
6. Document your progress.

​

A standing CTA [call to action] for you. Please Email me for pricing information:

• Order a Time Management assessment or a twin package of Behavioral and Time Management assessments. Each provides an aprox 20-page report.
• If you are looking for accountability – sign up for short term coaching (3-4 months). Let’s partner to help you reach your goals based on your behavior strengths!!

​

Be safe (wear your mask; wash your hands; maintain 6′ distance) and enjoy this season with family and friends (use Zoom).

​

Gloria-Jean Brown

[email protected]​

​

Unsubscribe | Update your profile | 110 5th Street, Lothian, Maryland 20711

This is Part 2 of 2: Take December to get ready for 2021. Do you need to soul search steps to your achievement – do it. Put a plan together. Review your progress weekly and make the changes necessary for YOU to be YOU!!! That is the most important thing. Start small and continually add on until you reach where you want to be.

Let us continue …

Believe You Deserve It – Many of us struggle with low self-esteem, and feel we don’t really deserve success. Unfortunately, if we don’t believe we deserve it, we will resist it when it arrives. We may do this unconsciously by sabotaging our own efforts, or we may outright refuse to even try. We must first understand and then truly believe that we do deserve success and happiness.

Commitment – One of the greatest secrets of success is simply not giving up. When we look at successful people, they seem to have it so easy. What we usually don’t see are the years of hard work, dedication and commitment that got them to where they are today. Many of them struggled through massive obstacles and setbacks, sometimes having to start all over again repeatedly. Are you that committed to your goals? Don’t beat yourself up if you make mistakes, simply get up and begin moving forward again.

Patience – Forming new habits takes time and practice. The good news is that countless people have proven it can be done. If they can do it, you can do it too. Give it your best effort, but don’t expect perfection from yourself.

Most importantly, believe in yourself. Believe that you have the skills, ability and determination to make your dreams come true. That, above all else, will guarantee your success.

Gloria-Jean Brown

 https://CoachingbyGJ.com [email protected]​

This is Part 1 of 2: Take December to get ready for 2021. Do you need to soul search steps to your achievement – do it. Put a plan together. Review your progress weekly and make the changes necessary for YOU to be YOU!!! That is the most important thing. Start small and continually add on until you reach where you want to be.

​

Change is hard. Most of us don’t stop to think about that when we set goals. We start out filled with passion, fire and excitement. We begin to encounter obstacles along the way. We may struggle halfheartedly through a few of them, but eventually we find ourselves making excuses, procrastinating and losing interest in those same goals we were so excited about before. What happened?

​

Goal setting involves much more than making a promise to do something. We need to equip ourselves with the right tools and mindset to ensure our success. There are several things we need to think about before we set goals:

​

What is your reason for wanting this particular outcome? Be honest with yourself. Be clear about what you really want. Why is this important to you? Keep asking yourself “why”, until you get to the “meat” of your desire. Be sure you understand exactly why these goals are important to you, and write it down. You will want to read it over and over again, especially when you feel your resolve crumbling.

​

Action Goals vs. Results Goals – Most of us make the mistake of setting results-oriented goals, rather than action goals. This is an important distinction. Setting a goal to lose thirty pounds is not a goal at all. It is an outcome. The goal should be to exercise and eat right – which will result in the loss of weight. We need to treat the problem, not the symptom. Make a note of the outcome you want, and then make a list of the actions that will get you there. Then make the actions your goal. Be specific. Rather than setting a goal to “lose weight”, decide how, when, how often, and for how long you will exercise each day. Decide what foods you will eat (or not eat), and how much of them. Set realistic and specific daily goals, and reward yourself when you accomplish them. Each day is an opportunity for victory. To be continued…10 Dec 2020

​

Gloria-Jean Brown

​https://CoachingbyGJ.com​

​[email protected]​

​